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2008 IMAA ELECTION YEAR 02-27-2008 2008 is also an election year for IMAA! Our organization is only as strong as the Officers and Directors that represent you in working to preserve our interest in building and safely flying large model aircraft. If you are interested in running as a candidate as Director for your District or for President or Vice President then take the time to read the nomination form below. Still interested?? Then complete the form and attach photo as requested and make sure it reaches the chairman by the deadline as indicated.
Thank you for your interest, Download the Nomination Form (File is in Adobe Acrobat Format - .pdf) Announcement: 05-10-2008 The Board of Directors has voted to appoint David Oates, from Texarkana, TX to serve out the balance of the current term of District VIII Director Gary Stephens, who has resigned. See Officers Page for new contact information for District 4. Announcement: 01-01-2008 The Board of Directors has voted to appoint Josh Bunn, from Zebulon, NC to serve out the balance of the current term of District 4 Director Bill Hamby, who has resigned . Bill will continue to provide support to IMAA by being an assistant director to Josh. See Officers Page for new contact information for District 4. Announcement: 12-16-2007 The Board of Directors has voted to appoint Tim Adams, from Weatogue, CT. to serve out the balance of the current term of District 1 Director Joan Liska, who has resigned. Joan will continue to provide support to IMAA by being an assistant director to Tim. See Officers Page for new contact information for District 1. Announcement: 5-30-2007 AMA's insurance committee chairman, Dave Mathewson, announced at the AMA meeting (held at the Joe Nall Fly-in, Triple Tree Aerodrome in Woodruff, SC) a significant enhancement to the insurance provided to its members. The broadening of coverage adds all AMA Special Interest Groups (SIGs) that are in good standing to the AMA's general liability insurance policy as a Named Insured. A SIG can now obtain from AMA a certificate of insurance that can be presented to trade shows and other interested parties showing evidence of insurance. This was approved by the AMA's Executive Council at its April meeting and is being provided at no cost to the SIGs. This is a significant benefit offered to IMAA (and other SIGs) by AMA at no cost to IMAA! This is a WIN-WIN for IMAA and AMA.
Joan Liska Doubletree Hotel, Ontario Airport, CA Jan. 12, 2007
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Jim Giffin called the meeting to order at 8:02 a.m. All directors were present except District 6. Also present were the vice-president, secretary/treasurer, legal advisor, High Flight editor, safety officer and sanction event coordinator. Guests were Dave Brown, President of AMA and James Cherry, the new AMA executive Director, as well as several other AMA district vice-presidents and IMAA members. Motion by Bill Hamby, second by Brian Wattie, to accept the last Waco Board Meeting minutes as published in the 2006 fall issue of High Flight. All districts present voted ‘yes’ except Dist. 1, abstained. Motion passed. The Secretary/Treasure reported as follows: Membership is 7,423 which is down 447 for the year, compared to a loss of 473 in 2005. IMAA has 279 re-chartered chapters. The cash flow in 2006 decreased to the point that IMAA may need to dip into its reserve for operating expenses. There was a discussion about the best way to distribute the remainder of the High Flight Giant Scale Handbooks. It was suggested that each director request a certain amount to be distributed in his/her district. Motion by Brian Wattie, second by Bill Hamby, that Taylor Collins send the requested handbooks to each director within the next 30 days, with any remaining books to be disposed of by Taylor Collins at his discretion. All district present voted ‘yes’. Motion passed. Motion by Ken Shapiro, second by Gary Stephens, to appoint legal advisor, Allan Franowsky as a temporary replacement for District 6 director until such a time as a permanent director is elected or appointed so that the board is complete. All 11 districts voted ‘yes’. Motion passed. Motion by Brian Wattie, second by Ken Shapiro, to have elected directors and officers take office within 30 days of being elected. This motion would add a new section/paragraph to the IMAA By-Laws, Article IX, Section 4 to read as follows: "Assumption of Office. The newly elected Officers and Directors shall assume office no later than thirty days following the official announcement of election results. The exact date will be decided by the outgoing Board of Directors upon the recommendation of the Nomination Committee.” Motion passed unanimously. Motion by Brian Wattie, second by Ken Shapiro, to allow the board the flexibility to determine the timing and venue of it’s annual business meeting. This motion would change the IMAA By-Laws, Article VII, Section 5 to replace the first two sentences to read as follows: “The Board of Directors and all nationally appointed officers shall conduct an annual business meeting at an appropriate time and place as determined by the Board. The membership shall be provided adequate notification of this meeting.” Motion passed unanimously. Motion by Brian Wattie, second by Frank Fels, to amend the Constitution to provide for the Board of Directors to remove a director. This would be an amendment to article VI—Recall of Directors and would read as follows: Article VI—Recall/Removal of Directors. A. Recall of Director (After this change in headings the first paragraph will remain as it is printed in Article VI. A second paragraph will follow designated as B. Removal of Directors. A current board member can be removed from the Board of Directors , without cause, by a three quarters vote of the entire Board of Directors. If the board is of the opinion that a director should be removed the President will advise that director of the board’s intent. The director will then have thirty days to respond to the board. At the end of that period the board shall vote for his removal. Motion defeated unanimously. Motion by Brian Wattie, second by Pete Melin, to change the By-Laws to allow non-IMAA members to participate at an IMAA sanctioned event by removing the last sentence of the By-Law, Article V, Section 2 that reads as follows: “To fly at an IMAA sanctioned event, the participant must be a current member of the IMAA and meet al of the criteria contained in this section.” All other requirements of this article must still be met. All districts voted ‘no’ except Districts 11 and 12 voted ‘yes’. Motion failed. Motion by Brian Wattie, second by Pete Melin, to renew Taylor Collin’s contract as High Flight Editor for another year. No increase in salary, but same contract conditions. Motion passed unanimously. Motion by Gary Stephens, second by Allan Franowsky, to appoint Corky Heitman as special advisor to the President for the youth program. Motion passed unanimously. Motion by Gary Stephens, second by Allan Franowsky, that the cost for youth membership be $10.00 until the age of 18. The youth will receive membership and High Flight magazine. Motion passed unanimously. Following a presentation by Joan Liska, Director of District 1, it was moved by Ken Shapiro and seconded by Bill Hamby that Joan arrange through a broker the additional coverage and exclusions for non aircraft liability for a sum not to exceed $1,100.00. Motion passed by acclamation. Motion by Brian Wattie, second by Pete Melin, to implement and expand state assistant directors and events over the next 12 months. The directors’ discretionary spending will be increased by an additional $1.25 per member in their district. For this same purpose, the President is authorized to spend up to an additional $3,000.00 at his discretion. Motion passed unanimously. Motion by Allan Franowsky, second by Brian Wattie, to have a booth at the 2007 Oshkosh EAA Convention. The budget for this show not to exceed $5,000.00 . Motion passed unanimously. Motion by Joan Liska, second by Ken Shapiro, that there may be a section in High Flight for events flown by IMAA members with IMAA legal aircraft at a non-IMAA sanctioned event. All districts voted ‘yes’, except District 5 voted ‘no’. Motion by Dave Laver, second by Bill Hamby, to reinstate the $20.00 sanction fee to be paid by IMAA for all IMAA sanctioned events. This will reinstate Standing Order Number 512. Motion passed unanimously. Motion by Gary Stephens, second by Allan Franowsky, to accept the 2007 budget as amended during the review by the Board. Motion passed unanimously. Motion by Brian Wattie, second by Ron Shonk, to accept the resignation of Walter DeFrees, District 9 Director, effective January 31, 2007. Motion passed unanimously. Motion by Jim Rep, second by Bill Hamby, to adjourn. Motion passed unanimously. During the period from August 2, 2006 to September 28, 2006 the following e-mail motions were acted upon: Motion by Bill Hamby, second by Pete Melin, to set the selling price of the IMAA Giant Scale Handbooks at $5.00 per copy. Individual copies ordered from the High Flight publication office will have a $5.00 shipping and handling fee as has been the practice in the past. Directors may sell the handbooks at trade shows and flying events for $5.00 per copy as well. Directors must order the number needed from Taylor Collins who will be reimbursed for the actual shipping costs. District directors may also order handbooks to use according to their discretion for promotional purposes at no charge to the recipient. Directors must send the money collected and a record of the number of books sold and given away to the secretary/treasurer monthly. Motion passed unanimously. Motion by Brian Wattie Director Dist XII and second by Bill Hamby Director Dist IV: That Mr. Allan Franowsky be appointed the position of IMAA Legal Advisor in accordance with Article VI Section 3 of the IMAA By-Laws. Motion passed unanimously. Motion by Bill Hamby, seconded by Frank Fells, that the IMAA accept the New Safety/Registration form #2006-828 as the official form that Mike Brown, IMAA Safety Officer, put out on August 26, 2006 to be used in all IMAA events as soon as possible. Motion passed unanimously. Motion by Frank Ponteri, second by Dave Laver, that the IMAA Board of Directors appoint Joan Liska to complete the term of the current District 1 director, Frank V. Ponteri. In event this motion is not acted upon or approved as written by September 1, 2006 it will be withdrawn without further notice. All districts voted ‘yes’ except District 6 abstained. Motion passed. Motion #09-25-06-06 by Ken Shapiro, second by Frank Fels, that the IMAA Winter meeting location be changed from the WRAMS Show to the AMA Convention, Ontario, CA. The meeting will take place at 8:00 a.m. Friday January 12, 2007. IMAA will pay for lodging for the nights of the 11th and 12th, and per diem for the 3 days, along with the usual travel expenses. If a board member wishes to stay on longer he/she will be responsible for the additional lodging. Motion passed unanimously. Motion by Brian Wattie, second by Bill Hamby to amend Article VII Section 5 of the IMAA By Laws to make the second (summer) board meeting optional. The revised Section 5 (third sentence) will now read: “A second meeting of the Board of Directors may also be held with the time and location to be at their discretion.” All districts voted ‘yes’ except District 5 and 9 voted ‘no’. Motion passed. Don Vineyard, IMAA Secretary/Treasurer
Highland Baptist Church Education Building 30th and Trice St., Waco, TX June 23, 2006
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Jim Giffin called the meeting to order at 8:15 a.m. All districts were present except Dist. 1, and 6. Brian Wattie had proxy for Dist. 1. Dist. 6 had no proxy. Also absent was Vice-President, John Lockwood. Others in attendance were Sanction Coordinator, David Moro and Safety Officer, Mike Brown Guests were Aaron Hayes, a 16-year-old friend of Bill Hamby. He is an accomplished flyer and has just purchased his own 40% aircraft. He was later joined by another guest, James G. Anderson. Motion by Bill Hamby, seconded by Ken Shapiro, to accept the minutes of January 13, 2006 board meeting as printed in spring issue of High Flight magazine. Motion passed unanimously. Secretary/Treasurer reported a bank balance of $52,787.00 with an outstanding printing bill of approximately $21,000.00 for the summer issue of High Flight. The advertising income is down approximately $9,000 from the projected budget. The current membership is 7,810, down 60 from January 1, 2006. Safety officer, Mike Brown, reported on some suggested changes on the safety form. After some discussion the safety officer requested directors to send him comments directly that he would collate before making any recommendations. He also requested input for safety articles. Sanction coordinator, David Moro, reported that the IMAA sanctions are down about 15%. Presentations were made by “Club Express” and “GoMembers” regarding internet-based automated club services for such things as membership renewals, membership tracking, sanctions, events and accounting. There was a lot of material to digest for the directors’ consideration. The directors’ initial response was that it was very expensive and they would direct further comments to the president and the sanction coordinator, David Moro. The motion by Frank Ponteri and Rod Gier that was tabled at the January 13 board meeting was withdrawn. Motion by James Repp, seconded by Gary Stephens, that the sanction coordinator and safety officer be invited to all board meetings. All districts present voted ‘yes’ except Dist. 1 abstained. Motion passed. The motion by Ken Shapiro, seconded by Pete Melin that was tabled at the January 13 board meeting was withdrawn. Motion by Ken Shapiro, seconded by Pete Melin, to amend the By-laws, Article III, Sect. 2, to read “Formal competitions that require the scoring of aircraft either for static presentation or flight routine is contrary to the philosophy of the IMAA and will not be allowed at any event sanctioned by the IMAA. The term ‘competion’ does not apply to awards given where the host chapter has set informal categories to recognize individuals or aircraft provided no guidelines/score sheets are given. For example spectator/pilots choice award would be permitted”. All districts present voted ‘yes’ except Dist 1 abstained. Motion passed. Motion by Bill Hamby, seconded by seconded by David Laver, that the current secretary/treasurer have the right to sign checks up to $1,500.00 but no structured payments will be condoned. This policy would be subject to review by the board for any new incoming secretary/treasurer. This policy will become Standing Rule 2.13. All districts present voted ‘yes’ except Dist. 1 abstained. Motion passed. Motion by Frank Ponteri, seconded by Brian Wattie, that the license to produce and sell the IMAA logo be cancelled due to lack of service; that a director or elected officer be appointed to establish and manage the IMAA accessory program as defined in this motion. The IMAA accessory program will be re-established with a budget not to exceed $3,000.00 in cash or inventory. The inventory will be limited to one style and color hat with the IMAA logo, one style, and two colors of polo shirts with pocket and IMAA logo. Shirts will be ordered in dozen lots sized as follows: 3XL, 6L, 3M. The board must approve any additional items. (Note this motion was to have been voted upon via e-mail prior to the board meeting. However, it was never received by the secretary/treasurer and was therefore, acted upon at the board meeting. Since the license is still in effect, the motion was tabled until the license expires. Motion by Ken Shapiro, seconded by Brian Wattie, that each show-related director shall determine the quantity and inventory of accessories to be stocked for his up-coming show. These items will be procured from the official IMAA accessory vendor. (Sew Busy and Cutting Edge Graphics.) Bill Hamby will be the accessories coordinator. The directors shall make their purchase and submit a bill to the IMAA treasurer in amounts not to exceed $750.00. This motion shall be reviewed at the expiration of the license to the official vendor. All districts present voted ‘yes’ except Dist. 1 abstained. Motion passed. Motion by Gary Stephens, seconded by Ron Shonk, to establish a National Youth Chapter for youth 17 years and under, with the fee for membership to be $7.00. The mottos for this chapter shall be “The size of the aircraft has nothing to do with the age of the flyer” and “IMAA is not JUST for Geezers anymore”. All districts voted ‘yes’ except Dist. 1 abstained. Motion passed. Motion by Ken Shapiro, seconded by Bill Hamby, that we accept the H.O.T. M.A.C. Club of Waco, TX to hold the summer Rally of Giants on June 21-June 24, 2007. Motion passed unanimously. Motion by Bill Hamby, seconded by Brian Wattie, to accept the Ottawa Valley and Arnprior R/C Club of Arnprior, Ontario Canada to hold the Summer Rally of Giants on June 26-June 29, 2008. Motion passed unanimously. Motion by Pete Melin, seconded by David Laver, that the winter board meeting be held at the WRAM show on February 23-25, 2007 in White Plains, NY. The board meeting will be held on Friday February 23 from 4 p.m. and continue Saturday morning if necessary. All districts present voted ‘yes’ except Dist 1 abstained. Motion passed. Motion by Gary Stephens, seconded by Walt DeFrees, that the intent for all board meetings shall be scheduled and held coincidently with the Rally of Giants or a major trade show event. All districts present voted ‘yes’ except Dist. 1 abstained. Motion passed. Motion by Bill Hamby, seconded by Jim Repp, to raise the dues for membership in IMAA to $25.00. This will be effective January 1, 2007 along with family/junior membership that will be raised to $10.00. All districts voted ‘yes’ and Dist. 1 abstained. Motion passed. Brian Wattie brought a plaque for past-director Don Pemberton engraved with the words: The IMAA in appreciation to Don Pemberton #1970, Director District IX, 1992-2005. As a member of the Board of Directors for 14 year, Don represented the very best of ideals and dedication to the IMAA and the hobby. “He set the standard for a director in representing his district.” Meeting adjourned
During the period from February 6, 2006 to May 8, 2006, the following e-mail motions were acted upon: Motion by Brian Wattie, seconded by Bill Hamby, that the previous motion to hold the summer board meeting in Orlando on 24 June 2006 be rescinded and that the IMAA summer board meeting be convened in Waco, Texas on Friday 23 of June 2006. The IMAA will cover hotel accommodation expenses for two nights and per diem expenses for three days. Motion passed with 10 districts voting ‘yes’ and Dist. 1 and 6 voting ‘no’. Motion by Frank Ponteri, seconded by Ron Shonk, that any contest director (CD) that applies for a sanction to an IMAA sanctioned event must be a member in good standing of the IMAA. Motion passed unanimously. Motion by Frank Ponteri, seconded by Brian Wattie, that the IMAA directors be allowed to use the IMAA Giant Scale Handbook for promotional purposes within their respective districts in an effort to gain new members. In determining the selling price of the books the directors will make every effort to regain the cost price of the book. Any funds collected from the sale of these books will be submitted to the IMAA treasurer. At the request of Dist. Directors 2, 4 and 8, the motion was placed on hold, pursuant to Article VII, Section 6 of the By-Laws of the Constitution. Motion by Brian Wattie, seconded by Frank Ponteri, that the Giant Scale Handbook be available for discount sale of $5.00 at any trade shows or events at which there is an IMAA booth from January 2006 until 2006 summer board meeting. This discount sale is to be offered only to new members upon joining IMAA. Motion passed unanimously. Motion by Bill Hamby, seconded by Ken Shapiro, that the board of directors invite the Safety Officer, Mike Brown; the IMAA Sanction Coordinator, David Moro and the IMAA Webmaster, Andy Smith to attend the summer IMAA board of directors meeting on Friday, June 23, 2006 in Waco, TX. IMAA will pay for coach airfare or mileage, whichever is less, plus 2 night’s lodging and 3 day’s per diem. Ten districts voted ‘yes’, Dist. 9 voted ‘no’ and no response from Dist. 6. Motion passed. Motion by Ken Shapiro, seconded by Bill Hamby, to invite Taylor Collins to the 2006 Summer Rally of Giants, May 25-28, 2006 as Castle Airport, Atwater, CA. All districts voted ‘yes’ except Dist. 6 abstained. Motion passed. Motion by Brian Wattie, seconded by Frank Ponteri, that the following be added to the Standing Orders as SO #1.8:
The IMAA Board of Directors is ultimately responsible for the actions and conduct of the IMAA. The Board shall be the final authority for resolution of any matter not covered in the Constitution, By-Laws or Standing Orders. The organizational relationship of the Board and Officers of the board is as follows:
2) The President and Legal Advisor report to the Board of Directors. 3) The Vice President, Secretary, Treasurer, and Safety Officer report to the President. 4) The High Flight Editor reports to the President. 5) The Sanction Coordinator reports to the Vice President. The Vice President is also responsible for the Trade Shows and associated budgets. 6) All non-elected Officers are appointed by the Board of Directors and can only be replaced by the Board. 7) Paid contractors are hired by the Board and can only be replaced by the Board. Motion passed unanimously.
Don Vineyard
Doubletree Hotel, Ontario Airport, CA Jan. 13, 2006
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Jim Giffin called the meeting to order at 9:00 a.m. All directors were present except District 3 and District 8. District Director 2, Frank Fels, had proxy for District 8. Officers present were President and Secretary/Treasurer. Guests were Dave Brown, President of AMA; Dave Mathewson, District 2 AMA VP; Bill Oberdieck, AMA VP District 7; Mark T. Smith, AMA VP, District 9 and IMAA member John Lockwood and IMAA member David Moro. It was decided by consensus to appoint David Moro as Event Sanction Coordinator. Motion by Walt DeFrees, second by Bill Hamby, that David Laver, IMAA #16321 is confirmed as District 5 director for 2006-2008. Motion passed unanimously. Motion by Brian Wattie, second by Bill Hamby, that the election for new officers be by written ballot. Motion passed. Elected were: Vice-President, John Lockwood, IMAA #23899; District 3 Director, Ronald J. Shonk, IMAA #19176; Safety Officer, Michael E. Brown, IMAA #22176. The vice-president was invited to join the Board. Motion by Frank Ponteri, second by Brian Wattie, that the Board authorize $1,500.00 for direct marketing budget to be used by the HIGH FLIGHT editor. Motion passed unanimously. Motion by Frank Ponteri, second by Bill Hamby, to increase the editor’s contract by $450.00 per issue, and 5% commission for advertising in excess of $15,000 per issue. Motion passed unanimously. Motion by Pete Melin, second by Jim Repp, to eliminate Standing Order #6.7 that no ads be accepted for publication in HIGH FLIGHT Magazine that are not related to giant scale model aircraft. Motion passed unanimously. There was a short discussion on the Giant Scale Handbook and the IMAA History Book. The general consensus of the Board was to continue sales of the Handbook and review its disposition at the next board meeting. The general feeling regarding the History book was to extricate ourselves from this at minimal commitment. President Jim Giffin took an action item to determine the status of the History Book and report back to the Board. Motion by Bill Hamby, second by Ken Shapiro, to accept the minutes of January 7, 2005 Board Meeting as printed in HIGH FLIGHT. Motion passed unanimously. Secretary/Treasurer, Don Vineyard, reported a bank balance of $52,966.00 with outstanding bills of $19,700.00 for the winter issue of HIGH FLIGHT. Membership is 7,870, down 473 members for the year. The secretary mailed out 296 chapter listings for re-chartering for 2006 and received back 241. There were 1,475 address changes during 2005. Motion by Brian Wattie, second by Walt DeFrees, that all future financial statements indicate the Directors’ communication expense by District. Motion passed unanimously. Motion by Bill Hamby, second by Steve Darlington, to amend Standing Order 2.6 to increase discretionary spending up to $1.75. Nine districts voted yes, Districts 2 and 7 voted no. Motion passed. Motion by Brian Wattie, second by Steve Darlington, that the following Standing Orders be removed as being redundant, superceded or out-of-date:
2. Establish a purchasing system by which established chapters may obtain raffle material at a reduced cost to help promote sanctioned events. (6/14/96) 3. All vendors at the Rally of Giants should be located together at a convenient location as part of the Rally Guidelines. (1/31/98) 4. HIGH FLIGHT—Approve editor’s (Taylor Collins) new contract and extended out to 4/31/2005. (01/31/2003) 5. Sanction Coordinator and the Accessories Manager to be paid $500.00 each, semi-annually, for their respective services. (1/7/95) 6. IMAA combine forces with AMA to investigate the implementation of an alternate or electronic internet voting scheme for IMAA Elections. The IMAA committee is to communicate and cooperate with the AMA committee to find a joint solution. (06/14/2002) 7. IMAA hereby grants exclusive copy and distribution license for the IMAA Safety Video to Propwash Video Productions subject to the following conditions: 1) The IMAA Safety Video is the intellectual property of the IMAA. 2)Propwash Video is granted an exclusive and copy and distribution license for this video for a period of 10 years. 3) Copies will be made available to IMAA members on a ‘cost-plus-shipping’ basis. 4) Any other copying or distribution made by Propwash and the IMAA would share in ¼ of the profits from any such sales in lieu of license fee. 5) Payments to IMAA of any such profit share to be made on an annual basis. (02/02/2002) 8. Combine the safety officer and event coordinator office into one position by removal of John Elliot, Jr. and the appointment of Andy Argenio as event coordinator/safety officer, to become effective immediately. (06/14/2002) Motion passed unanimously. Motion by Pete Melin, second by Ken Shapiro, to delete (as their renewal comes due) first class delivery because of the cost increase. This would also eliminate Standing Order 6.5 to increase the cost to $13.00 for first class delivery of HIGH FLIGHT effective 01/01/04. Motion passed unanimously. Motion by Brian Wattie, second by Jim Repp, to eliminate Standing Order 6.10. A committee of 3 Directors will be appointed to resolve any problems with advertisers in HIGH FLIGHT and bring it to the Board for appropriate action (6/19/98) Motion passed unanimously. Motion by Frank Ponteri, second by Bill Hamby, to schedule the board meeting in Orlando the last week of June, 23-25, 2006 with the board meeting to be held on the 24th. Motion passed unanimously. Motion by Brian Wattie, second by Pete Melin, to amend By-laws Article VII, Section 5 to read “The Board of Directors and all nationally appointed Officers shall conduct an annual business meeting prior to the end of February. Motion passed unanimously. Motion by Ken Shapiro, second by Pete Melin, that there would be 2 types of IMAA events—the traditional type of fun flying and a second type which would be an awards type of event. The awards type of event sanctioned by the IMAA will allow any type of competition and awards planned by the chapter sponsoring the event. All aircraft must meet IMAA standards and pass safety inspection as usual. All pilots much be IMAA members and all IMAA rules apply. The event listing shall specify the type of competition or criteria for awards in the event listing. Events that could be considered to AMA Rule Book events will not be sanctioned. Example would be a “Scale Masters Qualifier”. Motion tabled. Motion by Frank Ponteri, second by Brian Wattie, to establish a One Day Temporary Membership Card. This card will be available for purchase by non-IMAA members at all IMAA sanctioned events for $5.00. The Temporary Membership Card will be valid for two consecutive days and can only be used at the event it was purchased at. Any person purchasing this card may fly at the event the card was purchased at provided he/she also has a valid AMA card in his/her possession. The Temporary Membership Card will contain the following information:
B. Sanction name at which the card was issued. C. Name of the person to whom the card was issued.
As part of the Sanction Package, the Sanction Coordinator will supply a minimum of 15 Temporary Membership Cards and a blank accounting sheet. The accounting sheet will contain spaces for the following information:
B. Number of blank cards sent. (Entered by the Sanction Coordinator) C. Number of blank cards returned. D. Name and address of persons to whom the cards were issued. E. Amount of the check returned as payment for the Temporary Cards issued. The accounting sheet will also contain the instruction to return the sheet and a check for the cards sold to the IMAA Secretary. If this program is accepted by the Board, the details of the program will be advertised and promoted. All districts voted no except Districts 1 and 12 which voted yes. Motion failed. (Originally this was an e-mail motion that was held over for action at the Board meeting.) Motion by Frank Ponteri, second by David Laver, to eliminate Standing Order 5.12 that IMAA will pay the AMA sanction fee for an IMAA sanctioned for all IMAA Chapter clubs that apply for a sanction effective in 2004. (01/31/2003) and 5.11 that the IMAA event director receive a free one-year membership renewal if the event is IMAA sanctioned and all necessary forms are returned to the IMAA Sanction/Event Coordinator. (7/16/94) effective Dec. 31, 2006, and will be published in HIGH FLIGHT so that the general membership will be apprised of the changes. Motion passed unanimously. Motion by Brian Wattie, second by Bill Hamby, that outgoing president Tom Hayden be made a consultant to the Board in accordance with By-law Article VII, Section 4. All districts voted yes, except District 10 abstained. Motion by consensus that Rod Gier should receive the Distinguished Service Award. Motion by Jim Repp, second by Bill Hamby, to approve the 2006 budget as proposed by treasurer Don Vineyard. Motion passed unanimously. Motion by Ken Shapiro, second by Jim Repp, to adjourn. Motion passed unanimously.
During the period January 18, 2005 to December 1, 2005 the following e-mail motions were acted upon: Motion by Pete Melin, second by Don Pemberton, that the Board spend up to, but not exceeding $1,000.00 on a fax-copier and printer (all in one machine) for the Event Sanction Coordinator. This amount of money will also include a 2 or 3 year maintenance plan. Eleven districts voted yes. No response from District 5. Motion passed. Motion by Pete Melin, second by Tom Hammer, that the summer issue of HIGH FLIGHT Magazine be produced with a higher gloss paper and as much color throughout as possible within the budget suggested by the publisher--the color to at least include a 16-page 4-color section. The upgrade shall be for this issue only and shall cost not more than a maximum of $2,250.00 above our usual printing. Taylor Collins, editor, is to have full control over those areas of the magazine that he feels color will give us the best results for advertisers and our members. Motion passed unanimously. Motion by Gary Smith, second by Don Pemberton, that we hold elections only in the districts which have more than one candidate (presently Districts 5 and 6). And install in office by default without polling all candidates running unopposed in all other offices and districts. Also that this becomes the operating procedure for all elections going forward. All districts voted yes except no response from Districts 6 and 7. Motion passed. Motion by Gary Smith, second by Don Pemberton, that we vote NOT to have a Board meeting at the Danville Rally. We will, therefore, not reimbursed anyone’s travel expenses, per diems and other costs. All districts voted yes, except District 4 voted no, District 9 abstained and no response from Districts 6 and 7. Motion passed. Motion by Ken Shapiro, second by Pete Melin that the IMAA Board meeting take place at the AMA convention, Ontario, CA on Friday, January 13, 2006 at 8:00 a.m. AMA will supply the room and refreshments at no cost to IMAA. IMAA will pay coach airfare, per diem for four days and hotel lodging for the 12th, 13th and 14th of January. The meeting attendees shall be the president, vice-president, secretary/treasurer and the twelve directors. Taylor Collins, editor, shall also be invited to renew his contract and meet with advertisers. Ten districts voted yes, District 1 voted no and District 5 abstained. Motion passed. Motion by Bill Hamby, second by Jim Repp, to authorize Taylor Colins to spend $1,600.00 for one Signature in Color of chapter reports for the winter issue of HIGH FLIGHT. Taylor Collins will pick out the best chapter reports for this issue. No action taken at this time. Placed on hold. Motion by Ken Shapiro, second by Bill Hamby, that the Rally of Giants 2006 shall be held by IMAA Chapter 679. The event will take place at Castle Airport, Memorial Day weekend May 25-28, 2006. Chapter requires no funds from IMAA. Motion passed unanimously. Motion by Frank Ponteri, second by Rod Gier, that the remaining inventory of the IMAA Giant Scale Handbook be depleted as follows:
2) All new memberships as well as renewal memberships will contain a coupon that allows the member to receive a free copy of the Handbook by paying a shipping and handling fee of $4.50. 3) If this motion is accepted, any copies of the Handbook in the possession of any director will be retained by the director for use within his/her district. Any funds collected prior to the date of acceptance of this motion for the sale of any Handbooks will be immediately sent to the Secretary with the statement of how many copies of the Handbook were retained by the district. 4) Districts can request additional copies of the Handbook for giveaways at district events in full case quantities only. No action taken at this time. Placed on hold. Motion by Ken Shapiro, second by Frank Ponteri, to appoint Michael E. Brown as the IMAA Safety Officer effective immediately. Placed on hold. Motion by Bill Hamby, second by Tom Hammer, to invite Taylor Collins to the January Board meeting at Ontario, CA. Passed unanimously. Motion by Frank Ponteri, second by Ken Shapiro, that the IMAA Board of Directors accept Dave Laver as District V Director-elect for the term beginning 1/01/06. All districts voted yes except District 8 abstained. Motion by Frank Ponteri, second by Ken Shapiro, that David Moro be invited to the January 13 IMAA Board of Directors to give his final report as Sanction Coordinator. His expenses will be paid in accord with the rules established for this meeting. Motion passed unanimously.
Don E. Vineyard December 22, 2004 (Updated 1/29/2005) IMAA passed a motion at the January Board Meeting that the Board will continue to solicit and review candidates for the position of IMAA National Safety Officer to fill the vacancy created by the resignation of Casey M. Rowe. The Board will fill the position permanently by vote at the next board meeting in Danville, VA. In the interim the Board appointed Bob Sadler as National Safety Officer, effective immediately. If you would like to be considered for this position, please contact one of the Officers or your District Director. December 7, 2004 The IMAA Board is pleased to announce the appointment of Jim Repp, IMAA # 5408, as Director of District 7, to replace Richard Vukmirovich who has resigned. Jim has been an active member of the IMAA since 1984. Jim has flown Giant Scale RC since about 1982, and has been the IMAA chapter president ( 31 ) for many years. He is also the president of their local club, The Flying Pilgrims. Jim obviously brings much Giant Scale and IMAA experience to the IMAA Board of Directors, and will be a welcome addition. December 5, 2004 Dear Fellow Members, I regret to announce the passing of our beloved friend and first editor of IMAA's High Flight magazine Lesley Hard. Les passed away on November 9, 2004. He was just 19 days short of his 91st birthday. I wasn't sure anyone else in IMAA had been notified yet so just thought I'd let you all know about his passing. The IMAA will have more on Les in the next High Flight.
Sincerely,
Doubletree Inn Ontario, Ca.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Tom Hayden called the meeting to order at 8:00 a.m. All directors were present except District 6. Officers present were President, Vice-President, Secretary/Treasurer, and Sanction Coordinator. There were two guests present - Stu Richmond and Bill Oberdieck. Motion by Ken Shapiro, second by James Repp, to sell the Giant Scale Handbook for $10.00 at the four shows. Motion passed unanimously. Motion by Brian Wattie, second by Pete Melin, to accept the June minutes as printed in the fall issue of High Flight. Motion passed unanimously. The Secretary/Treasurer reported a bank balance of $57,714.27 with outstanding bills of $5,724.06. The membership is down 242 for the year. The overdues have dropped from 600 to 295. Motion by Brian Wattie, second by Pete Melin, that each Director is to receive an advance of 2 cases of the Giant Scale Handbook (including shipping) for distribution and sale as they see fit. The cost is $7.70 per book plus shipping. The money is to be submitted to the IMAA Secretary/Treasurer within 90 days. The same advance can be repeated once the first 2 cases have been sold. Motion passed unanimously. Motion by Brian Wattie, second by Don Pemberton, to change the elected term of office for Directors and elected officers (President and Vice-President) from a two-year term to a three-year term. Motion passed unanimously. (Note: The following motion was originally proposed as an e-mail motion on Dec. 22th but because of the dissent of three Directors, was ruled null and void pending resolution of the matter at a duly called in-person meeting of the Board, as per the Bylaws Article VII, Section 6.) Motion by Tom Hammer, second by Bill Hamby, dated December 22, 1) that we elect Bob Sadler as IMAA National Safety Officer, 2) that, if elected, we invite Bob Sadler to attend the winter BOD meeting at Ontario, CA, 3) this motion limits the amount of reimbursement for airfare to Ontario, CA to the amount of the 14 day advance purchase price, 4) This motion authorizes reimbursement for related expenses as if he was coming as a District Director. Districts 1, 3, 5, 9, 10, 11, 12, voted 'no'. Districts 2, 4, 7, 8 voted 'yes'. Motion failed. Motion by Gary Smith, second by Brian Wattie, that the Board will continue to solicit and review candidates for the position of IMAA National Safety Officer to fill the vacancy created by the resignation of Casey M. Rowe. The Board will fill the position permanently by vote at the next board meeting in Danville, VA. In the interim the Board will appoint Bob Sadler as National Safety Officer, effective immediately. Motion passed unanimously. Motion by Don Pemberton, second by James Repp, that a notification letter be sent to the following 3 inductees (or representative) that they have been selected to have their names added to Distinguished Service Award plaque: Pat Hartness, Byron Godbersen (deceased) and Robert Walker. Motion passed unanimously. The President appointed an election committee as follows: Don Pemberton, chairman, Ken Shapiro and Pete Melin. Motion by Tom Hammer, second by Pete Melin, to increase the Event Sanction Coordinator's fee to $2,000 annually, paid semi-annually. Motion passed unanimously. Motion by Frank Ponteri, second by Bill Hamby, to increase the Webmaster fee to $3,000 annually. Motion passed unanimously. Motion by Pete Melin, second by Tom Hammer, to accept the proposed 2005 budget as presented by the Secretary/Treasurer. Motion passed unanimously. The next Board meeting will be Friday, August 26, 2005 in Danville, VA. Motion by Rod Gier, second by James Repp, to adjourn. Motion passed unanimously. MEETING ADJOURNED During the period from June 25, 2004 to December 24, 2004 the following e-mail ballots were acted upon: Motion by Tom Hammer, second by Gary Smith, on June 25th to revise the DSA Criteria for nominations as follows: Under "Criteria for Nomination for the DSA", at the end of Item Number 1 add the sentence "No nomination we be accepted for the DSA for a current officer, employee or anyone contracted to the IMAA". All Districts voted 'yes' except District 2 and 12 voted 'no' and 'no response' from District 5. Motion passed. Motion by Gary Smith, second by Bill Hamby, dated July 19th, to approved direct mail campaign to all former IMAA members (about 5,500) using the $500.00 gift certificate as reward for renewing. Cost break down: up to $3,000.00 for postage and mailers, and anticipated $300-$500 additional cost of gift certificates. Depending on response. First 100 certificates will be donated. All Districts voted 'yes' except District 7 voted 'no', District 1 abstained and no response from District 5. Motion passed. Motion by Frank Ponteri, second by Frank Fells, dated September 5th, to appoint Mr. Casey M. Rowe, IMAA number 25532, to the position of IMAA Safety Officer. This appointment, if approved, will become effective upon receipt of the resignation of the current Safety Officer. All Districts voted 'yes', except District 5 voted 'no'. Motion passed. Motion by Gary Smith, second by Frank Fells, dated September 28th, to approve David Moro as Events Sanction Coordinator beginning Nov. 1, 2004. All Districts voted 'yes' except Districts 5 and 9 voted 'no' and no response from District 1. Motion passed. Motion by Frank Ponteri, second by Brian Wattie, dated Oct. 5th, to change the IMAA By-Laws, Article VII, Section 3—to read as follows: Vacancies. Any time that a Director establishes permanent residency outside the district to which he/she was elected, he/she must relinquish his/her seat within thirty (30) days of relocating. In the event of a vacancy occurring in the position of Director either by recall, resignation, relocation, abandonment of office, or any other cause which prevents fulfillment of an elected term the remaining seated Board shall appoint a new Director to fulfill the vacant term with a member in good standing from the District affected. The Board will consider any Director who fails to attend two consecutive Board meetings without appointing a proxy, or who does not respond to three consecutive electronic, mail, or telephone ballots to have abandoned his/her office. All Districts voted 'yes' except District 7 voted 'no'. Motion passed. Motion by Tom Hammer, second by Bill Hamby, dated Nov. 30th that pursuant to IMAA By-Laws, we vote to appoint James Repp, IMAA #5408 to serve out the remaining term as Director of District VII. All seated Directors voted 'yes'. Motion passed. Motion by Tom Hammer, second by Bill Hamby, dated Dec. 7th, that we invited IMAA Event Sanction Coordinator, Dave Moro and IMAA Safety Officer Casey Rowe to attend the Winter BOD meeting at Ontario, CA contingent on them making their airline reservations so as to receive the 14 day discount rate. This motion authorizes reimbursement for related expenses as if they were coming a District Director. All Districts voted 'yes'. No response from District 7. Motion passed. Motion by Tom Hammer, second by Bill Hamby, dated Dec. 22nd. (Refer to paragraph 7 of the above BOD meeting minutes for information regarding this motion and its resolution.
Don Vineyard October 11, 2004 As many of you know, Andy Argenio, the previous IMAA Sanction Coordinator, is running for the AMA VP for District One, and requested that IMAA find a replacement for him. Consequently, David Moro has been appointed by the IMAA Board of Directors to replace Andy. In addition, Andy was also serving as the IMAA Safety Officer. The board is also pleased to announce that Casey Rowe has been appointed as the new IMAA Safety Officer. Both of these appointees bring a lot of R/C experience to the Board, and will be welcomed additions! AMA Headquarters, Muncie, IN June 18, 2004
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Tom Hayden called the meeting to order at 8:00 a.m. All directors were present except District two and District seven (District two arrived later). Officers present were President, Vice-President, Secretary/Treasurer, and Sanction Coordinator. There were two guests present - Bill Johnson and Dr. Sandy Frank. Motion by Pete Melin seconded by Brian Wattie to approve the minutes as printed in the Spring issue 2004 of High Flight. Motion passed unanimously. Secretary Treasurer reported a bank balance of $107,043 with outstanding bill of $18,500. The membership is up 142 members since January 1, 2004. Motion by Rod Gier seconded by Frank Ponteri to update Secretary/Treasurer's computer membership database to increase compatibility with other systems not to exceed $5,000. Motion passed unanimously. Motion by Frank Ponteri seconded by Tom Hammer to continue the membership drive at the appropriate time up to $2000 for the purpose of contacting the remaining former members on the list and to classify the money previously spent to membership promotion expense and to reimburse those amounts previously charged to Districts three and eight back to their budgets. Motion passed. The President appointed a committee to review IMAA membership requirements. Members are Frank Ponteri, chairman, Ken Shapiro and Rod Gier. President Hayden dismissed the Distinguished Service Award Committee. The President called for an executive session. At the conclusion of the executive session the Board returned to the regular agenda. Motion by Pete Melin seconded by Bill Hamby to remove from the standing orders concerning hosting the Rally of the Giants "the Chapter can request up to an additional $2,000 subject to the approval of the Board". Motion passed unanimously. Motion by Frank Ponteri seconded by Pete Melin to continue the fee per member for Secretary/Treasure at $1.75, with a guaranteed annual minimum of $15,500. Motion passed unanimously. Motion by Frank Ponteri seconded by Frank Fels to approve the expenditure of up to $2,500.00 for the purchase of a new booth and accessories to be used at the WRAMS Show. Motion passed unanimously. Motion by Don Pemberton seconded by Tom Hammer that when the Distinguished Service Award is made to an individual, the year it is awarded should also be included on the Award plaque under the individual's name. Motion passed unanimously. Motion by Ken Shapiro seconded by Pete Melin that the Winter 2005 IMAA Board Meeting take place on January 22, 2005 in Orlando, FL. Motion passed. Motion by Tom Hammer seconded by Bill Hamby to authorize the IMAA Winter Rally of Giants at Edinburgh, TX on February 17-20, 2005. Motion passed unanimously. MEETING ADJOURNED. On Saturday June 19th the Board was called together for an informal meeting at the flying field to reconsider the motion regarding the location of the 2005 Winter Board Meeting. As a result the following motions were made: Motion by Brian Wattie seconded by Pete Melin to rescind the motion passed at the summer board meeting on June 18, 2004 to hold the Winter 2005 Board Meeting in Orlando, Florida. Motion passed. Motion by Ken Shapiro seconded by Gary Smith that the Winter 2005 IMAA Board Meeting take place at the AMA Convention 2005 at Ontario, CA. The meeting will take place on Friday, January 7, 2005 at 8:00 a.m. IMAA will pay for usual transportation costs. Rooms will be paid for the nights of the 6th, 7th, and 8th and per diem for Thursday the 6th to Sunday the 9th. Motion passed. Also on Saturday, June 19th, as a result of the withdrawal of Frank Ponteri and Rod Gier from the IMAA Membership Requirements Committee, the President appointed Frank Fels and Tom Hammer as replacements, with Ken Shapiro designated as chairperson. The committee is to report their recommendations to the board as early as possible and no later than January 7, 2005. During the period from January 17, 2004 until June 18, 2004 the following e-mail ballots were acted upon. Motion by Gary Smith seconded by Bill Hamby to allow the IMAA president to review and accept the Danville Group's (Jeff Phillips, et al) proposal to host the ROG in August 2005. The contract will be finally reviewed by the entire BOD at the summer BOD meeting in Muncie. Motion passed. Motion by Frank Ponteri seconded by Rod Gier to appoint Frank Fels, IMAA#18166 to complete the current term of Jim Eble, District Two Director. Motion passed unanimously. Motion by Don Pemberton seconded by Frank Ponteri that the Distinguished Service Award criteria as approved by the Committee on March 31, 2004, and presented as part of this motion, be put into effect immediately after the approval of this motion by the Directors.
Criteria for Nomination for the DSA:
2. Nominees considered for this Award will be given to those individuals who have demonstrated exceptional expertise in one or more of the following areas, with emphasis on accumulated contribution over a period of years.
B. Publication of articles helpful to giant scale modelers. C. Pilots of giant scale aircraft who have demonstrated a willingness to teach others so they might attain a higher level of proficiency. Being an exceptional pilot by itself does not qualify a person for this award. D. Builders of exceptional giant scale aircraft who have demonstrated a willingness to share their knowledge so others could improve their building skills. Being a builder of exceptional models by itself does not qualify a person for this Award. E. Promotion of the IMAA and giant scale model aviation by conducting events that draw national, regional, or district attention to the IMAA and giant scale model aviation. F. Active participation in the management of the IMAA in either elected or appointed positions. To be considered under this section, unless combined with other items mentioned in sections A through E, a person must have served at least two (2) elected terms in office or a minimum of four (4) years as an appointed officer. Employment by the IMAA by itself does not qualify a person for this Award unless such employment was continuous for a period of eight (8) years. Nomination Process: Any person, who meets the criteria established by the IMAA Board of Directors for this Award, can be nominated by any IMAA member in good standing. No members can nominate themselves for this Award. The nominating member will obtain the approved DSA Nomination form from the IMAA Secretary. Motion passed. Motion by Frank Ponteri second by Don Pemberton to appoint a person to complete the term of the elected Vice President with the following four candidates: Andy Argenio, Pam Carson, Corky Heitman, Derel Koopowitz. Motion failed as no one received a simple majority. Motion by Frank Ponteri seconded by Don Pemberton to appoint a person to complete the term of the elected Vice President with the following two candidates: Andy Argenio and Corky Heitman. Motion passed with Corky Heitman receiving the majority of votes.
Don Vineyard New Vice President of IMAA: In a motion dated 4-20-2004, Corky Heitman, IMAA FS006, has been appointed as Vice President of IMAA to fill out the remaining term of Robert Bush, who resigned. Corky is one of the Founding Sponsors of IMAA, and brings to the table many years of IMAA experience, which should prove to be invaluable to the organization.
ROBERT S. BUSH, ESQ.
January 10, 2004 Dear Tom, Since the election, my workload has dramatically increased. I feel that a Board member or an Officer should be able to devote their full energies to their position. As I am unable to devote the time I feel is necessary to my position, I am hereby resigning as Vice President effective January 17, 2004. Sincerely,
Robert S. Bush, Esq. Saturday January 17th, 2004 Holiday Inn Select Orlando International Airport 5750 T. G. Lee Blvd. Orlando, FL 32822 08:00 AM
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Motion by Rod Gier, second by Frank Ponteri, to accept the resignation of Vice President Robert Bush effective Jan. 17, 2004. Motion passed. Motion by Frank Ponteri, second Rod Gier, to have the last election committee collect a list of names from President and Directors by April 17th for replacement of Vice-President, to be voted upon by phone ballot no later than May 1, 2004 in order that the new Vice-President can be at the June meeting. Motion passed. Motion by Brian Wattie, second Rod Gier, to accept the June 20, 2003 Board meeting minutes. Motion passed. The Secretary/Treasurer reported that on September 1, the IMAA annual reporting date of membership, was 8,912 with 481 of these overdue. Cash in the bank as of 12/31/03 was $81,616.86 with outstanding bills of $5,312.00. Motion by Gary Smith, second by Ken Shapiro, that the criteria crafted for IMAA Distinguished Service Award guidelines be adopted. Motion passed. (Footnote: Criteria is available on the website and will be printed in the spring issue of 2004 High Flight.) Motion by Frank Ponteri, second by Bill Hamby, that at the June Board Meeting the following names be added to the plaque based on the guidelines: Byron Godburson, T. P. Hartness and Robert Walker. Motion passed. Note: The agenda included a motion to act upon a motion made by Don Pemberton, seconded by Frank Ponteri, which had been tabled at the June 14, 2002 Board Meeting. However, this motion had been previously acted upon by phone ballot in August, 2002 and failed. Therefore, it required no action at this meeting. Motion by Tom Hammer, second by Don Pemberton, 1) to revise the election procedure, ballot printing and voting. 2) change the wording to read “the secretary shall prepare a ballot for each district that has more than one nomination” and delete the write in area. Motion failed. Motion by Tom Hammer, second by Don Pemberton, to revise the IMAA Constitution, Article IV—Representation, to read as follows:
2. VACANCIES: In the event of a vacancy occurring in the office of a Director, the Board of Directors shall appoint a Member residing in the District to complete the then current four-year term. Appointed Directors shall be entitled to vote on any matters properly the subject of Board of Director consideration and action. Motion by Don Pemberton, second by Tom Hammer, that in order to stagger the terms of office, the election held in 2005 would elect the President and Directors 1, 3, 5, 7, 9 and 11 for a four-year term. At the same time Directors 2, 4, 6, 8, 10 and 12 to a two-year term. Thereafter elections will continue in a 2-year cycle, electing the Vice President and odd numbered directors in the 2007 election and electing the President and even numbered directors in 2009. Motion withdrawn. Motion by Rod Gier, second by Don Pemberton, to amend the Bylaws/Constitution to define, “a member in good standing”, to read “a member in good standing is a person that has been a dues-paying member for a minimum of (2) two years and has been involved in or has knowledge of the responsibilities for the office they are seeking.” Motion failed. Motion by Rod Gier, second by Don Pemberton, that the election committee shall have final say as to a member’s qualifications and reason for seeking an elective office in the IMAA. Motion withdrawn. Motion by Don Pemberton, second by Tom Hammer, that the elected officers may serve three (3) consecutive terms for an office and sit out a term before being a candidate for that same elected office again. Example: A Director, who has served two consecutive terms as a director, must sit out one term before being a candidate for Director again. He could, however, be a candidate for a different office during this sit-out period. Motion failed. Motion by Rod Gier, second by Don Pemberton, to discontinue publishing the financial statement and/or treasurer’s report in High Flight, and make these reports available to any member in good standing. Motion failed. Motion by Don Pemberton, second by Ken Shapiro, that the IMAA have a booth at the annual Joe Nall Giant Scale Fly In, in May with 2 directors present to maintain the booth and give each other a break. Motion failed. Motion by Frank Ponteri, second by Bill Hamby, that IMAA will have a yearly presence at the Joe Nall Giant Scale Fly In. The Board will determine at the Winter Board Meeting who will attend. Motion passed. Motion by Don Pemberton, second by Ken Shapiro, that the IMAA purchase 10,000 2-color decals (7 decals per sheet in 4 sizes) from Northeast Screen Graphics (major decals) for use by Secretary Don Vineyard in mailings to new members and for sale to all members. The cost is not to exceed $3,800. This is the same firm that made the last decals in 2000. Motion failed. Motion by Frank Ponteri, second by Ken Shapiro, that the IMAA negotiate a Traditional Date with the AMA for use of the national flying site in Muncie. This date would be used for the summer Rally of Giants if no other chapter contracted to hold the Rally in any given year. In the event a chapter did contract to hold the Summer Rally, the traditional date reserved at Muncie would be used to hold another IMAA Event that would be called the Summer Celebration of Giants or any other name designated by the Board. Motion passed. Motion by Tom Hammer, second by Don Pemberton, to simplify the form for the Registration Process by adding a column for the IMAA number to the AMA “Event Participation List” from 11. and the AMA “Flight Declaration Form”, eliminating the need for the redundant IMAA Safety Review Form and the IMAA registration form as optional. Motion failed. Motion by Tom Hammer, second by Don Pemberton, to petition the AMA to refrain from sanctioning Big Bird events and also petition the AMA from using the IMAA rules in sanctioning events that should be sole property of the IMAA. Motion withdrawn. Motion by Richard Vukmirovich, second by Brian Wattie, to authorize up to $500.00 discretionary spending for Gary Smith to pursue a bulk mailing membership drive. Motion passed. Motion by Pete Melin, second by Ken Shapiro, that we go forward with a 25th anniversary yearbook, to be published by Turner Publications at no cost to IMAA. Motion passed. Motion by Brian Wattie, second by Rod Gier, to adjourn. Motion passed. During the period from June 21, 2003 to December 31, 2003 the following two e-mail ballots were acted upon: Motion by Frank Ponteri, second by Don Pemberton, that the IMAA Summer 2004 Rally of Giants be held at the AMA National Flying Site located in Muncie, Indiana. It is also moved that the Rally committee be given the authority to secure date from the AMA to hold the Rally and take all necessary steps to successfully conduct the event on the date established. Motion passed. Motion by Ken Shapiro, second by Don Pemberton, to approve Taylor Collins to attend the IMAA Winter Rally of Giants at Edinburg, TX on February 26, 27, 28 and 29 of 2004. The approximate cost would be $910.00 plus per diem. Motion passed.
Don Vineyard
Ramada Inn, Merced, CA June 20, 2003
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Tom Hayden called the meeting to order at 8:00 a.m. All directors were present except Districts 4, 6, and 8. Officers present president, vice-president, secretary/treasurer and editor. Robert Bush was proxy for District 4, Frank Ponteri was proxy for District 6 and Tom Hammer was proxy for District 8. Motion by Pete Melin, second by Brian Wattie, to accept the minutes of January 31, 2003 board meeting as printed in the summer issue of 2003 High Flight. Motion passed. The secretary/treasurer reported the membership as 9,206 which was down 140 since January 1, 2003 and cash in the bank as of June 1, 2003 was $106,900.00 with $26, 300 in outstanding bills. The secretary/treasurer advised that membership ads in the magazine should indicate that VISA, Mastercard and Discovery cards will be accepted for new membership or renewal by e-mail. He also reported that the $10.00 fee for first class delivery of High Flight is not sufficient to cover the cost. The following motion was approved by consensus: To establish September 1, each year, as the date for determining the official IMAA membership. Motion by Gary Smith, second by Rod Gier, to increase the cost to $13.00 for first class delivery of High Flight effective January 1, 2004. Motion passed. Motion by Rod Gier, second by Pete Melin, to appointment a committee to create a Giant Scale Handbook for review by the board within 90 days, with an allowable expense not to exceed $2,000.00. Motion passed. The president appointed Gary Smith as chairman of the committee with all other members of the board who are willing, to serve on the committee. The IMAA Sanction Report for 2003 was as follows: The total amount of events sanctioned from January to June of 2003 is 147. This represents a drop from last year of 13%. There was a similar drop from 2001 to 2002. Event totals during the last four years of this period have been 182 for 2000, 192 for 2001, 168 for 2002 and 147 for 2003. Motion by Rod Gier, second by Frank Ponteri, to license Shirts, Inc. Graphics Apparel, Lancaster, Ohio, with IMAA logo accessory items to be sold to directors and officers at wholesale, for resale at suggested retail prices. Motion passed. Motion by Frank Ponteri, second by Ken Shapiro, that Shirts, Inc. Graphics Apparel will pay $250.00 per year for exclusive license fee. Motion passed. Motion by Frank Ponteri, second by Brian Wattie that the president is to liquidate present accessory inventory at his discretion. Motion passed. Don Pemberton, chairman of the Election Committee, reported that everything is in order for election with ballots being mailed in early August and must be postmarked for return no later than September 15, 2003. The president appointed Don Pemberton to replace David Jones as chairman of the Distinguished Service Award Committee. Motion by Frank Ponteri, second by James Eble, Jr. to accept Chapter Guidelines as presented by Gary Smith. Motion passed. Motion by Ken Shapiro, second by Pete Melin, that the board accept the proposal of Chapter 591, Tejas Big Bird Assn., Edinburg, Texas to host the 2004 Winter Rally on February 26-29, 2004 with no contract or money. Motion passed. Motion by Frank Ponteri, second by Rod Gier, to hold the winter board meeting in Orlando, Florida, at Holiday Inn Airport on January 17, 2004. Motion passed. Motion by Gary Smith, second by Ken Shapiro, to make a minor change in the By-laws, Article VII, Section 5, changing the word ‘shall’ to ‘may’ (referring to a second meeting of the board of directors). The motion failed. Motion by Frank Ponteri, second by Pete Melin, to adjourn. Motion passed. The following e-mail or phone ballots were acted upon during the period from February 1, 2003 to June 19, 2003: Motion by Frank Ponteri, second by David Jones, to accept the editor’s contract as written and submitted to the board via electronic mail on Feb. 2, 2003, by the president. Motion passed. Motion by Frank Ponteri, second by David Jones, to authorize the president to deviate from the penalty clause contained in the editors contract and not deduct from the editor’s compensation the amount of $500.00 for the winter 2002 issue of High Flight. This issue was five days late and thus a penalty is called for under the terms of the contract. Motion passed. Motion by Frank Ponteri, second by Brian Wattie, that no IMAA funds be used at this time or until the board has had a chance to discuss and vote on the amount used to cover the cost of the banquet in conjunction with the Winter Rally of Giants in Deland, Florida. Motion passed. Motion by Rod Gier, second by David Jones, that the board authorize the president to reimburse Tom Beckman $958.43 which he incurred during the 2003 Winter Rally. Motion passed. Motion by Gary Smith, second by David Jones, that we authorize the president to go forward with the coupon program as per Taylor’s e-mail, by including perforated coupons in the same envelope with the magazine…tentatively the Fall issue, and provide yet another answer to “Why should I join the IMAA?” Also appropriate funds of $2,000.00 that would be for one issue on a trial basis. Motion passed.
Don E. Vineyard
Holiday Inn, Deland FL January 31, 2003
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Tom Hayden called the meeting to order at 8:00 a.m. All directors and officers were present except directors from Districts 2, 4, 7 and the sanction coordinator and the webmaster. Robert Bush was proxy for District 2. Members present were Bill Hamby, Corky Heitman and Jim Mahoney. Motion by Frank Ponteri, second by Pete Melin, to approve the minutes of the June 14, 2002 Board Meeting as printed in the fall issue of High Flight. Motion passed. The treasurer reported a loss of 475 members in 2002, leaving a membership in the data base of 9,346. This compares with a loss of 505 in 2001 in spite of a membership drive. The bank balance as of January 1, 2003 was $96,624.00. A written report by High Flight Editor, Taylor Collins, was give to all directors. The future for High Flight looks very bright. Vice President, Robert Bush, reported that the trade shows operated within the budget. IMAA is getting good exposure, signing up new members and visiting with current members at these shows. Motion by Frank Ponteri, second by Pete Melin, to extend the present contract of the High Flight Editor to April 1, 2003. Prior to April 1st a new contract is to be prepared for review by the board. Motion passed. Motion by Don Pemberton, second by Ken Shapiro, that the 2003 voting be handled the same as it was in 2001. All districts voted ‘yes’ except District 2 abstained. Motion passed. The president appointed the following to serve on the nominating committee: Don Pemberton, chairman, Frank Ponteri and Steve Darlington. The Distinguished Service Award Committee will develop criteria to be completed within 90 days. Motion by Don Pemberton, second by Frank Ponteri, that the following sentence be added to the IMAA Safety Code, Section 7.0, Minimum Aircraft Allowances: “The current AMA Experimental Radio Control Aircraft Program Requirements and Inspector Information” approved by AMA Executive Council, May 4 2002, shall apply. Motion passed. Motion by Don Pemberton, second by Frank Ponteri, that the following sentence be added to the By-Laws, ARTICLE IV—Acceptable Aircraft, Section 1: “Turbine aircraft will have the same combined length and width requirements as Ducted Fan Aircraft. In addition, each participant that will operate any model aircraft powered by a turbine engine will sign the AMA’s ‘Statement of compliance concerning Turbine Engine Operation’ and the aircraft must comply with the AMA’s ‘Safety Regulations for Model Aircraft Gas Turbines’” Motion passed. Motion by Don Pemberton, second by Brian Wattie, that the directors’ budgets be changed to an allowance of $1.50 per member for all types of communication. Motion passed. (This represents a reduction of $420.00 per director) Motion by Don Pemberton, second by Brian Wattie, that we limit our trade show participation to the AMA Convention in Pasadena, WRAM show in New York and the Toledo show in Ohio, with a maximum total budget of $3,500.00. The shows are to be handled by the respective director. If the IMAA president or High Flight editor is authorized to attend the cost will come out of their budgets. Districts 1, 3, 5, 6, 8, 10 and 11 voted ‘no’; Districts 2, 9 and 12 voted ‘yes’. Motion failed. Motion by Don Pemberton, second by Brian Wattie, that per diem rate be lowered to $25.00 per day. The motion was withdrawn by Don Pemberton before voting took place. Motion by Don Pemberton, second by Ken Shapiro, that, should a board member, officer, or other individual, who has been invited by the board, wishes to bring a spouse or other person, they will be responsible for the difference between the negotiated single rate by IMAA, and the double rate charged by the hotel. Motion passed. Motion by Don Pemberton, second by Ken Shapiro, that each person attending the Board of Directors meeting pay for their own room with their credit card. If they leave the meeting early the person will be reimbursed only for the days used. If they stay for the entire meeting the IMAA will pay for the room as normal. The room rate will be negotiated with the hotel by the IMAA secretary and the meeting length stated by the IMAA president. The motion passed. Motion by Frank Ponteri, second by Brian Wattie, to establish the AMA National Flying site in Muncie, IN as the permanent location for the IMAA Summer Rally of Giants and the establish a “traditional date” for the event to be held. A committee of three IMAA directors will manage the event with individual duties determined by the committee members. The committee chairman will report directly to the president. The motion was tabled. The president appointed the following committee to further study the feasibility of these arrangements: Frank Ponteri, chairman; Steve Darlington, Gary Smith and Brian Wattie. (At this point the District 4 director joined the meeting.) Motion by David Jones, second by Gary Smith, that subject to approval by the local Deland club to host the IMAA Winter Rally of Giants, the IMAA board meeting would be held on a Saturday of 2004. All districts voted ‘yes’ except District 10 voted ‘no’ and Districts 2 and 5 abstained. Motion passed. Motion by Rod Gier, second by Ken Shapiro, to eliminate the standing rule that gives a free membership for the CD of an IMAA event. All districts voted ‘no’ except Districts 5 and 10 voted ‘yes’ and District 2 abstained. Motion failed. Motion by Gary Smith, second by David Jones, that IMAA will pay the AMA sanction fee for an IMAA sanctioned event, effective in 2004. All districts voted ‘yes’ except Districts 2 and 12 abstained. Motion passed. Motion by Pete Melin, second by Brian Wattie, to accept the proposed budget as presented by the treasurer. Motion passed. Motion by Frank Ponteri,second by Pete Melin, to adjourn. Motion passed. The following e-mail or phone ballots were taken between July 5, 2002 and January 30, 2003: Motion by Frank Ponteri, second by Brian Wattie, that the editor be authorized to have installed a broad band Internet connection in his office. The monthly fee for this service is not to exceed $60.00 per month. (Note: The editor estimates a monthly fee of approximately $40.00.) All districts voted ‘yes’ except District 3 voted ‘no’ and no response from Dist. 5 and 7. Motion passed. Amended Motion by Frank Ponteri, second by Rod Gier, to hold the Winter 2003 Board of Directors meeting at the Winter Rally of Giants at a location to be selected by the District V director on Saturday, February 1, 2003 beginning at 8:00 a.m. The following expenses will be paid by the IMAA for Officers, Directors and any other persons that the Board may choose to invite: 1) Payment of two night’s room rental (Friday and Saturday). 2) Three day’s per diem. 3) Three day auto rental (Please try to share autos). All districts voted ‘yes’ except no response from District 7. Motion passed. Motion by James Eble,second by Rod Gier, that due to a conflict in scheduling, the winter 2003 Board of Directors meeting will be held at Holiday Inn, Deland on Friday January 31, 2003. 1) Three night room rates will be paid. (Thursday, Friday and Saturday). 2) Four day’s per diem. 3) Car rental for 3 days. (Share if possible). All districts voted ‘yes’ except District 1 voted ‘no’. Motion carried. Motion (tabled at the June 14th Board meeting) by Don Pemberton, second by Frank Ponteri, that there will be 3 board meetings in 2 years, starting with board meeting #1 in February after bi-annual election of officers; board meeting #2 at the summer rally of the same year; board meeting #3 at the summer rally in the following year. All districts voted ‘no’ except District 9 voted ‘yes’ and no response from District 12. Motion failed. Motion by Ken Shapiro, second by Gary Smith, to invite Taylor Collins to the Winter Board meeting and cover the usual expenses. All districts voted ‘yes’. Motion passed unanimously.
Don E. Vineyard
I.M.A.A. BOARD OF DIRECTORS MEETING
FRIDAY JUNE 14 2002 >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> President Tom Hayden called the meeting to order at 8:12 a.m. All directors and officers were present with the exception of directors from District 1 and 2, and the accessory manager and safety officer. Frank Ponteri was proxy for District 1. Robert Bush was proxy for District 2. The following four IMAA members were present: Corky Heitman, District 3; Bill Johnson and Robert Tolbert, District 6; Sandy Frank, District 8. Motion by David Jones, second by Pete Melin, to approve the minutes of the February 2, 2002 board meeting as printed in the spring issue of HIGH FLIGHT. Motion passed unanimously. The secretary/treasurer, Don Vineyard, reported 9,856 members with 546 of these overdue, resulting in 9,310 current members. Cash in the bank is $83,846.00. Unpaid bills total approximately $35,000.00. Taylor Collins, HIGH FLIGHT editor, reported that the magazine is now back on schedule. He is working on possible improvements in addition to working with the advertisers. Robert Bush reported that the four shows-California, Washington, New York and Ohio-were successful and came in under budget. Web master, Andy Smith, presented a proposed IMAA Website Guideline. Event Coordinator, Andy Argenio, reported that IMAA sanctions are down 22, in comparison with the same period last year. He feels confident that they will improve over the balance of this year. Sandy Frank reported on AMA progress on electronic voting. Motion by Brian Wattie, second by Don Pemberton, that the IMAA combine forces with AMA to investigave the implementation of an alternate or electronic internet voting scheme for IMAA elections. The IMAA committee is to communicate and cooperate with the AMA committee to find a joint solution. Motion passed unanimously. The District Website Guidelines Committee report was tabled for future study. The HIGH FLIGHT Advertising Committee reported that the WRAM show for the most part was successful. Some vendors were unhappy with the lateness of the magazine in the past. The new board is aware of the importance of doing what they can to make the IMAA bigger and better. Motion by Gary Smith, second by Jim Eble, that we amend the rules regarding allowing non-IMAA flyers participating in sanctioned events. We should give the event director the discretion to collect a small fee ($5.00) from non-members who want to fly, in addition to any landing fees charged IMAA members. The CD must report how many "guest flyers" he had, with all flyer information, just as if they were members. The form could be stamped "Guest". Any "guests" must be AMA members, conform to 60-80, and pass the safety inspection. Districts 1, 4, 6, 7, 9, 10, 11 and 12 voted 'no'. Districts 2, 3, and 8 voted 'yes'. District 5 abstained. Motion failed. The motion which follows seeks to amend the following Standing Rule: "No elected person shall, during the term of his/her elected office, hold any paid position in the IMAA that is under the jurisdiction of the Board of Directors. Should an elected or appointed person desire to seek a paid position as defined herein, then that individual must first resign the current position held and declare their interest to seek a paid position. This standing rule is to apply to all elections or appointments from the effective date of this rule, and shall not apply to persons that might otherwise currently be affected." (6/14/96) Motion by David Jones, second by Darnell Bliss, that the word 'appointed' in the second sentence and the word 'appointments' in the final sentence be removed from this rule, and also include a new line between the next to last and last sentence to read: 'Furthermore, no assistant director who also receives pay for services as a contractor or otherwise shall act as proxy for his or her director.' Motion passed unanimously Motion by David Jones, second by Rod Gier, that the secretary/treasurer will contact all chapters for re-charter rather than doing this through district directors. Motion passed unanimously. Motion by Don Pemberton, second by Frank Ponteri, that the HIGH FLIGHT editor print two more issues on time and then increase advertising rates by 15% beginning with the spring issue, 2003. Motion passed unanimously. Motion by Frank Ponteri, second by Don Pemberton, that no ads be accepted for publication in HIGH FLIGHT magazines that are not related to giant scale model aircraft. Districts 1, 4, 5, 7, 9, 10 and 12 voted 'yes'. Districts 3, 6, 8, 11 voted 'no'. District 2 abstained. Motion passed. Motion by Don Pemberton, second by Frank Ponteri, that there will be 3 board meetings in 2 years, starting with board meeting #1 in February after bi-annual election of officers; board meeting #2 at the summer rally of the same year; board meeting #3 at the summer rally in the following year. Tabled until August 14, 2002. Motion by Frank Ponteri, second by Robert Bush, to rescind provisions of standing Rule 6-20-97 to purchase fax machines costing up to $300.00 each, for use by directors who do not already have one, and to reimburse for installation. All districts voted 'yes' except District 4 voted 'no'. Motion passed. Motion by Rod Gier, second by Pete Melin, to combine the safety officer and event coordinator office into one position by removal of John Elliot, Jr. and the appointment of Andy Angenio as event coordinator/safety officer, to become effective immediately. Motion passed unanimously. Motion by David Jones, second by Ken Shapiro, that the board accept the Website Guidelines as presented by the webmaster. Motion passed unanimously. Motion by Frank Ponteri, second by Pete Melin, that the position of accessory manager be eliminated effective June 30, 2002. The president is to send a letter of appreciation for dedication and past service. Motion passed unanimously. The president appointed a committee composed of David Jones, chair; Rod Gier and Pete Melin to develop criteria for the distinguished service award. Motion by Don Pemberton, second by Pete Melin, to change the By-laws, Article VII, Section 7, Voting, to read 'If adequate notice has been given, the presence at a formal meeting of the Board of Directors of 50% + 1 of the Directors appearing in person and/or represented by written proxy shall constitute a quorum. Any Director not able to personally attend a formal meeting shall appoint a Member of the Association to represent him/her by written proxy. A Member of the Association shall include a fellow Director, the Secretary/Treasurer, or a Member of the Director's District. The proxy is required to cast the Director's vote, and may only make such motions as have been previously communicated by the Director to the Board. No Director may appoint the same individual to serve as proxy more that twice during their term as Director. If the Director chooses to appoint a Member from their District as a proxy, the Association shall reimburse the proxy for all expenses incurred, as if the Proxy was a Director. Except as otherwise provided in the Constitution and these By-Laws, or by law, the affirmative vote of a simple majority of a quorum of the Board of Directors shall be required to carry any matter properly the subject of Board of Director action. Should any matter properly the subject of Board of Director consideration and action be taken by mail, facsimile or phone conferencing, except as otherwise provided in the Constitution and these By-Laws or by law, the affirmative vote of a simple majority of the entire Board of Directors shall be required to carry any such matter. All matters submitted to the Board of Directors, which contains a time constraint, which requires a vote prior to the next official meeting, must be submitted in writing on the approved form to both the President and the Secretary. The President must order, within seven (7) days, the Secretary to take appropriate and prompt action in order to poll the entire Board of Directors on the proposed action. The secretary shall issue a ballot containing the information as presented on the official form and will require a ballot to be returned within fourteen (14) days. If the proposal requires an immediate response the Secretary will undertake a phone poll of the entire Board of Directors as soon as possible, with votes to be confirmed in writing following the phone poll'. All districts voted 'yes' except District 4 voted 'no'. Motion passed. Motion by Frank Ponteri, second by Gary Smith, to again have the winter rally at Deland, FL in 2003 under the same provisions used in 2002. Motion passed unanimously. Motion by David Jones, second by Robert Bush, to have the summer rally at Castle Airport, Atwater, CA from June 19-22, 2003. Motion passed unanimously. Motion by Ken Shapiro, second by Pete Melin, to accept the resignation of District Director 1, Ray Lattman and accept his recommendation that he be replaced by Frank Ponteri to complete his unexpired term. Districts 3, 7, 8, 9, 10, 11 and 12 voted 'yes'. Districts 2 and 4 voted 'no'. District 1, 5 and 6 abstained. Motion passed. Motion by Frank Ponteri, second by Robert Bush, to adjourn at 4:10 p.m. Motion passed unanimously.
Don Vineyard,
Howard Johnson Express Deland, FL. February 2, 2002 President Tom Hayden called the meeting to order at 8:10 a.m. with all directors and officers present for the regular meeting, with the exception of the safety officer. The board immediately entered into executive session that closed at 9:10 a.m. Motion by Don Pemberton, second by Ray Lattman, to accept Taylor Collins of Albuquerque, NM to fill the position of High Flight editor. All districts voted ‘yes’ except District 5 abstained. Motion carried. Motion by Rod Gier, second by Ken Shapiro, to return to executive session for 15 minutes. Motion passed unanimously. The board meeting resumed at 10:05 a.m. with introduction of IMAA guest members. Comments by guests: Jim Mahoney--concerning progress of the Rally of Giants to be held in Muncie, IN in June; Jim McCormack—Chapter event and importance of High Flight magazine to the membership; Bill Hamby—Giant Scale; Gordon Taylor—no comments. Motion by Pete Melin, second by Ray Lattman, to approve the minutes of the June 8, 2001 board meeting as printed in the fall issue of High Flight. Motion passed unanimously. The secretary/treasurer reported. Membership is down by 505 members to a total of 9,839. Of this total 415 are overdue. The membership drive had 141 recruiters who signed up 387 new members at a cost of $1,365.00 in prizes. Total new membership for the year was 2,079. There are 144 chapters that failed to return the required charter information. There are 3,368 members listed with e-mail addresses. The cost of accepting credit cards was approximately $500.00. Cash in the bank as of December 31, 2001 was $73,422.00. Outstanding bills total $31,854.00 that includes printing of the winter issue of High Flight. As per the Standing Rules the president appointed a committee to resolve any problems with advertisers in High Flight, and to bring such matters to the board for appropriate action. Committee members are Gary Smith, chairman; James Eble, Jr. and Ken Shapiro. The vice-president reported on a new show booth to replace the old one. The new one will be more accessible, lighter in weight and easier to ship between shows. Motion by Darnell Bliss, second by Ray Lattman, for the vice-president to purchase a new show booth not to exceed $2,500.00. Motion passed unanimously. The accessory manager reported a decrease in sales of 32.5% between the year 2000 and 2001. Total percent of sales charged to credit cards was 22% at the Rally of Giants and 28% by mail order. The web master recommended some changes to be considered for the home page Website Guidelines. The event coordinator reported an increase of 4.4% in sanctioned events from the year 2000 to 2001. In January 2001 there were 79 sanctions for the month as compared to 89 sanctions for January 2002. Motion by Pete Melin, second by Brian Wattie, that the president appoint a committee to write guidelines for district websites. Motion passed unanimously. The committee consists of Darnell Bliss, chairman; David Jones, Steve Darlington and Andy Smith. Motion by Don Pemberton, second by Brian Wattie, “the present committee to review the current bi-annual election of officers procedures and present to the Board of Directors no later than June 1, 2003, a procedure that will not depend on the scheduled publication date of the “High Flight” magazine. Which will provide each IMAA member with the candidate’s statements. So that each member can cast his or her votes within the period specified.” Motion passed unanimously. Motion by Brian Wattie, second by Ken Shapiro, that IMAA hereby grants exclusive copy and distribution license for the IMAA Safety Video to Propwash Video Productions subject to the following conditions: 1) The IMAA Safety Video is the intellectual property of the IMAA. 2) Propwash Video is granted an exclusive copy and distribution license for this video for a period of 10 years. 3) Copies will be made available to IMAA members on a ‘cost-plus-shipping’ basis. 4) Any other copying or distribution made by Propwash and the IMAA would share in ¼ of the profits from any such sales in lieu of license fee. 5) Payments to IMAA of any such profit share to be made on an annual basis. Motion passed unanimously. Motion by Don Pemberton, second by Brian Wattie, that the member contest as announced in the ad in Model Aviation, R/C Report, and Scale Model Builder during 2001, is continued in 2002 with the same criteria as in 2001, and in the same magazines. This is for members only. The winner will be drawn from those new members on January 10, 2003. The award will be the same as it was for 2001 contest. All districts voted ‘no’ except 9 and 12 voted ‘yes’. Motion failed. Motion by Ken Shapiro, second by Ray Lattman, to grant Frank Ponteri an Honorary Life Membership. Motion passed unanimously. Motion by Don Pemberton, second by Pete Melin, to accept proposed budget for 2002 as presented by the secretary/treasurer. Motion passed unanimously. Motion by Don Pemberton, second by David Jones, that the next board meeting be held at the Rally of Giants, Muncie, IN at 8:00 a.m. June 14, 2002. Motion passed unanimously. Motion by Don Pemberton, second by David Jones, that all officers and directors in attendance at the Board Meeting in Muncie, IN on June 14th will wear coat and tie. All districts voted ‘no’ except 4, 9, 12 voted ‘yes’. Motion failed. Motion by Ken Shapiro, second by Brian Wattie, to adjourn. Motion passed unanimously. The following mail or phone ballots were taken between June 9, 2001 and January 9, 2002: Motion by Ray Lattman, second by Pete Melin, that all chapter reports and sanction events will take precedence over advertising and will be included at the earliest issue. All districts voted ‘yes’ Districts 9 and 12 voted ‘no’ with no response from Districts 2 and 4. Motion carried. Motion by Don Pemberton, second by Ray Lattman, “In regard to the RALLY Contract with Chapter 258 for a Winter RALLY in Florida in February, 2002, which was approved at the Board of Directors meeting in Gillette, WY, on June 8, 2001, I move that the Contract stands as initially presented and approved by the BOD of the IMAA and as such no deletions or additions will be permitted.” All districts voted ‘yes’ except districts 5 and 8 voted ‘no’ with no response from District 7. Motion carried. Motion by Tom Hayden, second by Don Pemberton, “that the spring 2002 Board meeting be held at the Golden Hawks 13th Annual Festival of Giants in Deland, FL on February 02, 2002 starting at 8:00 a.m.” All districts voted ‘yes’ except District 8 abstained. Motion carried. Motion by Tom Hayden, second by Brian Wattie, “It is moved that the standing rule on protecting the trademark or logo ‘Rally of Giants for use only of the IMAA national event (2/10/96) be eliminated and replaced with the following ‘The trademark or logo ‘Rally of Giants’ is for use only for those events as authorized by the IMAA Board of Directors.” All voted ‘yes’ except Districts 1, 6 and 9 voted ‘no’. District 5 abstained. Motion carried. Motion by Rod Gier, second by Ken Shapiro, for the board to approve the president, Frank Ponteri, to send the letter that he e-mailed on October 9th to all board members concerning the 55-pound plus limit. All districts voted ‘yes’ except Districts 3 and 7 voted ‘no’. Motion carried. Motion by Tom Hayden, second by Ken Shapiro, for the president to invite the safety officer, event coordinator, accessories coordinator, webmaster and High Flight editor to the winter board of directors meeting to be held in Deland, FL on February 2, 2002. All districts voted ‘yes’ except District 5 voted ‘no’. There was no response from District 4. Motion carried. Motion by Rod Gier, second by Don Pemberton and Brian Wattie, that the IMAA Board of Directors hereby accepts the resignation of the High Flight editor pending the receipt of the approved blue line copy of the Winter 2001 issue by Electric City Printing and authorizes the President to notify the editor of the board’s acceptance of his resignation. All districts voted ‘yes’ except no response from Districts 4 and 7. Motion carried. Motion by Tom Hayden, second by Rod Gier, “I request that Sam Wright inventory all equipment and software in his possession, that was purchased by the IMAA. Also the Board appoint Ken Shapiro as IMAA executor to go through all equipment with Sam Wright, and verify that it is in working condition. Ken Shapiro and Sam Wright should be furnished an up-to-date inventory by Don Vineyard, so they are both working from the same list. Ken then will forward all the equipment to the newly appointed editor when he or she is announced.” Motion passed unanimously. Motion by Ray Lattman, second by Ken Shapiro, to ask and pay for the applicants that the committee has picked for the position of editor to attend the meeting February 2, 2002. All districts voted ‘yes’ except District 5 voted ‘no’. Motion carried.
Don E. Vineyard
Energy Hall CAM-PLEX Facility Gillette, Wyoming June 8, 2001 President Frank V. Ponteri called the meeting to order at 8:15 a.m. All directors were present except District 2, 4 and 8. Charles E. Stevens was proxy for District 8. Officers present were Frank V. Ponteri, president; Don E.Vineyard, secretary/treasurer; Robert S. Bush, legal advisor, Sam F. Wright, editor; Andy Argenio, event coordinator and Andy Smith, webmaster. Members in attendance were: Jack Bugs, Roger Lang, B. W. Miller, Russ Miller, Don Moden and Chuck Shepherd. Motion by Don Pemberton, second by Ken Shapiro, to accept the minutes the minutes of the Jan. 13, 2001 Board Meeting as printed in the spring issue of High Flight. Motion passed. The Secretary/Treasurer reported the membership is down 148 members since January 1, 2001. Membership in the database is 10,196 that includes 580 members overdue. The membership drive that was started on March 15 has 40 recruiters who have signed up 134 members. The bank balance is $80,290.00. There is approximately $40,000.00 in unpaid bills that include the summer issue of High Flight. Motion by Don Pemberton, second by Pete Melin, to accept the Secretary/Treasurer report. Motion passed. There was no Safety Officer report due to the illness and absence of the Safety Officer. The comments from members: Roger Lang was pleased with the way IMAA is operating. B. W. Miller is concerned about what can be done to involve more youth in IMAA. Russ Miller, Vice-President, AMA, District 9 welcomed the IMAA and expressed appreciation that Gillette, WY was selected for the rally. The safety video was reviewed with complimentary remarks by the Board. Member Don Moden commented that a range check should be made before each and every flight. This video will sent free of charge when completed to each active, re-chartered chapter. Don Pemberton, election committee member, reported the unofficial number of candidates as follows: President—2; Vice-President—1; Dist. 1—0; Dist. 2—1; Dist. 3—1; Dist. 4—1; Dist. 5—2; Dist 6—2; Dist. 7—1, Dist. 8—2; Dist. 9—1; Dist. 10—1; Dist. 11—1; Dist. 12—1. Sam Wright, Editor of High Flight, reported the following changes in publication: High- resolution front cover art with /Spine Art; 85% of the magazine is digitized into Quark Express Files; Files compatible with commercial printers; Upgraded chapter report application forms. The printing plant visit on May 16-17 was very successful. High Flight is now 85% compatible with the printing company. The magazine was delivered to Electric City Printing Co. on May 15, printed on May 26, labeled and mailed on May 31. The website will make sure that the disclaimer for the “classified section” will be more noticeable. In the absence of the Accessory Manager the President discussed an accessory package to be available to the clubs for sale at their fly-ins. Andy Argenio discussed changes and improvements to make it easier for clubs to file for sanctions. Motion by Don Pemberton, carried forward from Jan. 13, 2001, to change the term of elected officials and directors was withdrawn Motion by Don Pemberton, second by Brian Wattie, that any state in the continental United States that has 15 or more IMAA members residing in it, shall have at least one (1) Assistant Director appointed from the membership of that state. All districts present voted ‘no’ except Districts 9 and 12 voted ‘yes’. Motion failed. Motion by Don Pemberton, second by Robert Tolbert, that to be appointed as an IMAA Assistant Director the modeler must have built and flown at least one (1) model aircraft, meeting the IMAA size regulation, and at the time of their appointment, have a least one (1) IMAA legal aircraft in his possession. All districts present voted ‘no’ except Districts 6, 7 and 9 voted ‘yes’. Motion failed. Motion by Don Pemberton, second by Brian Wattie, that in the continental United States, it is the District Director’s responsibility to have at least one (1) IMAA Approved Event in each state in his district. The Assistant Director for the state will assist in this endeavor as requested by the Director and submit a report if directed to do so by the Director. If the Assistant Director is involved, any expenses he incurs will be approved by the Director and submitted to the IMAA Treasurer. All districts present voted ‘no’ except Districts 9, 10 and 12 voted ‘yes’. Motion failed. Motion by Don Pemberton, second by Brian Wattie, that at the time of the year when a chapter renewal report or form is to be completed for each chapter, the necessary information and forms will be sent to the Director of each district for his handling and completion. He will contact each chapter, secure the required information and return it to the IMAA Secretary for his records. The Secretary will furnish the necessary instructions for completing the form and state the date the information must be returned to him. The Director should not hold the reports until all are completed, but send them to the Secretary as he completes them. All districts present voted ‘yes’. Motion passed. Motion by Don Pemberton, second by Robert Tolbert, that in the By-Laws, Article VII, “Board of Directors”, Section 5, “Meeting of the Board”, the second sentence which begins “The Board of Directors” and ends “prior to the fifteenth (15th) of February”, be changed to read “prior to the twenty eighth (28th) of February”. No action taken because motion requires a vote by the entire Board of Directors. This motion is to be resubmitted to the entire board. Motion by Don Pemberton, second by Robert Tolbert, that the By-Laws, Article III, “Purpose and Philosophy”, Section 2, that portion of the first sentence which reads “allowed at any event sanctioned by the IMAA” be changed to read “allowed at any event approved by the IMAA”; that the current “IMAA Event Sanction Request Form” be re-titled to “IMAA Approved Event Request Form”; that the current “Sanction Coordinator” title be changed to “Event Approval Coordinator”; that anywhere the words “IMAA Sanction” is used is to be replaced by the words “IMAA Approved”. Motion withdrawn Motion by Brian Wattie, second by Don Pemberton, that the IMAA investigate the implementation of an Internet voting scheme for IMAA election of Directors for both regular board elections and director replacements as required with a committee to be established to recommend a practical scheme by the next board meeting. All districts present voted ‘yes’. Motioned passed. The board appointed the following to serve on the above-mentioned committee: Robert Bush, chairman, Andy Smith and Brian Wattie. Motion by Pete Melin, second by Brian Wattie, to amend the Editor’s contract to read “Sam Wright/Acro Star Enterprises. All districts present ‘yes’. Motion passed. Motion by Don Pemberton, second by Ray Lattman, to return to Sam Wright the penalty amount of $1,410.00 that was withheld because the spring issue publication deadline was not met. All districts present voted ‘yes’ except Districts 3, 5 and 8 voted ‘no’. Motion passed. Motion by Brian Wattie, second by Richard Vukmirovich, that the distribution of the safety video to active re-chartered chapters will be via each District Director. All districts present voted ‘yes’. Motion passed. Motion by Ray Lattman, second by Charles Stevens, to update Event Coordinator’s computer equipment not to exceed $1,500.00. All districts present voted ‘yes’. Motion passed. Motion by Robert Tolbert, second by Rod Gier, to accept the proposal by Chapter 48, Converse Cadets to hold the Rally of Giants at the AMA Center in Muncie, Indiana on June 13-16, 2002. All districts present voted ‘yes’ except Dist. 8 voted ‘no’. Motion passed. Motion by Pete Melin, second by Tom Hayden, to accept a formal proposal submitted by Chapter 258, Golden Hawks to hold the first IMAA Winter Rally of Giants provided it is held in compliance with IMAA guidelines. The event would be held Deland on January 31-February 2, 2002. All districts present voted ‘yes’. Motion passed. Motion by Ray Lattman, second by Pete Melin, to appoint Robert S. Bush as Vice-President to complete the unexpired term of Richard N. Russell who resigned on June 8, 2001. All districts present voted ‘yes’. Motion passed. Motion by Ray Lattman, second by Tom Hayden, that all agenda motions must have a second when presented. All districts present voted ‘yes’. Motion passed. Motion by Rod Gier, second by Don Pemberton, that the spring 2002 Board meeting will be held at the first IMAA Winter Rally of Giants in Deland, Florida, subject to an actual formal proposal by the Golden Hawks. Should this not occur the Board will determine the site and date of the Board meeting. Motion by Brian Wattie, second by Ray Lattman, to adjourn. All districts present voted ‘yes’. Motion passed. A special meeting was called by President Frank Ponteri at 2:00 p.m., June 9th resulting in the following motion: Motion by Richard Vukmirovich, second by Brian Wattie, to extend the time to accept nominations for the IMAA fall 2001 election to June 20, 2001. All districts present voted ‘yes’ except District 9 voted ‘no’. (Dist. 1 was not available for the special meeting.) Motion passed. The following mail or phone ballots were taken between February 1 and March 26, 2001: Motion by Ken Shapiro, second by Pete Melin, to appoint John P. Elliot, Jr. to the position of safety officer of the IMAA. All districts voted ‘yes’ expect Districts 3, 5 and 8 voted ‘no’. No response from Dist. 4. Motion passed. Motion by Brian Wattie, second by Robert McKay, that the Board approve the expenses of Mr. Nick Ziroli to travel to Propwash Video site, Las Vegas for the purpose of filming the IMAA Safety Video, the expenses not exceed $1,500.00. All districts voted ‘yes’ except Dist. 5 voted ‘no’. No response from Dist. 4. Motion passed. Motion by Rod Gier, second by Tom Hayden, that the Board of Directors direct the President to follow the clauses in the contract with Mr. Sam Wright, Editor of the IMAA magazine, High Flight. 1) The late penalty clause of $100.00 per day be invoked. 2) First of two allowable times of lateness during term of contract before termination be documented. Districts 2, 3, 4, 5, 8, 9 and 11 voted ‘yes’. Districts 1, 6, 7, 10 and 12 voted ‘no’. Motion passed. Motion by Robert McKay, second by Ray Lattman, that the Board of Directors appoint Mr. James Eble, Jr., to complete my unfinished term as Director of District II. Jim has served me well as an Assistant Director, and has the ability and desire to assume the duties of this position. Motion passed unanimously. Motion by Don Pemberton, second by Tom Hayden, “As the largest Special Interest Group in AMA, I move that the IMAA have prepared a Plaque recognizing meritorious service by a member to the IMAA and AMA during their membership in each organization. Those so honored would have their name attached to the Plaque which would hang in the AMA Museum. At the time this Plaque is presented to the museum, a donation of $500.00 would be made to the museum in the names of these initial honorees: Ed Izzo, David Eller, Bob Dean, Nick Ziroli and Bob McKay. Additional honorees could be added by a 2/3rds vote of the Board of Directors, with a suitable donation made at this time. A committee would be established at the Board of Directors meeting on June 8, 2001 to establish the criteria by which future honorees would be considered. The criteria would be presented to the BOD for their approval, before considering any further honorees.” Districts 3, 4, 6, 7, 9, 10, 11 and 12 voted ‘yes’; Dist. 5 voted ‘no’, District 2 abstained; no response from Districts 1 and 8. Motion passed.
Don E. Vineyard
Holiday Inn Select January 13, 2001
PLEASE NOTE: These minutes are provided for IMAA membership information. They are, however, subject to correction and approval by the board. President Frank V. Ponteri called the meeting to order at 8:00 a.m. All directors were present except District 2 and 3. Richard N. Russell, Sr. was proxy for District 2. Gary Smith was proxy for District 3. Officers present were Frank V. Ponteri, president; Richard N. Russell, Sr., vice-president; Don E.Vineyard, secretary/treasurer; Robert S. Bush, legal advisor and safety officer; Sam F. Wright, editor. Motion by Ray Lattman, second by Robert L. Tolbert, to accept the minutes of the July 21, 2000 board meeting as printed in the fall issue of High Flight. Motion passed unanimously. The president called upon Don E.Vineyard to present the secretary/treasurer report who reported that in 1997 IMAA had a gain in membership of 544, a loss of 314 in 1998, and a loss of 374 in 1999 and a loss of 912 in 2000. The loss of 912 included approximately 100 deceased members. The membership as of January 1, 2001 was 10,344 that include 514 overdue members who may not renew. This leaves a current membership of 9,830. IMAA is now accepting credit cards for membership dues, sale of accessories and advertising. A total of 588 chapter listings were mailed out for re-charter; 332 were returned. This leaves 256 that have not responded and which will not appear in the spring issue of High Flight. The IMAA bank balance is $74,289.20, with approximately $30,000.00 accounts payable. Due to the cash flow, IMAA was able to purchase a $25,000.00 CD. Financial statement for the year 2000 remains incomplete until the treasurer receives final information. Motion by Ray Lattman, second by Robert L.Tolbert, to accept the report of the secretary/treasurer. Motion passed unanimously. The safety officer discussed the safety code and tendered his resignation based upon possible conflict between safety and legal matters. There were four members present—James R. Mahoney, Clifford L. Scholefield, Lyman Slack, Jr. and Charles E. Stevens. Mr. Slack discussed safety issues. Mr. Mahoney of Chapter 48 bid for the 2002 Rally of Giants. The safety video committee reported their goal is to have the safety videos available at the June meeting. President Ponteri stated that information regarding the membership drive should be in the spring issue of High Flight. The vice-president discussed the web site and the international ‘hits’, summarizing all of the work of the web master. The vice-president has been selling advertising for the web with 8 clients at this date. He is working with the accessory manager to develop 3 different packages of accessories for directors to have available for sale. The following motion by Don Pemberton, second by Tom Hayden, at the July 21, 2000 was carried forward to the January 2001 meeting since it is an amendment to the Constitution.
Motion: “That in the event of a vacancy that occurs within the 9 months after beginning a Director’s term, an election shall be held by the members of the affected district to fill the position. If a vacancy occurs within the last 15 months of a Director’s term, the Board of Directors shall appoint an interim Director from a member in good standing of the district affected.”
Motion (tabled at the July meeting) by Don Pemberton, second by Larry Matlock, that the Subordinate Officers, as listed in the By-Laws, Article VI, Section 3, or any future Subordinate Officer positions that may be established, shall have e-mail receiving and sending capability at their location, as it is deemed necessary and desirable for the conducting of IMAA business. If the person has the qualifications or desire to be appointed to a Subordinate Office position, but does not have e-mail capability at the time of his/her appointment, then they will agree to acquire it within 60 days, at no cost to the IMAA.
Motion (tabled at the July meeting) by Don Pemberton, second by Larry Matlock, that the officers, as listed in Article V of the Constitution, and the Directors, as stated in Article IV of the Constitution, or any new positions that may be authorized under these Articles, shall have e-mail receiving and sending capability at their location during their terms of office, at no cost to the IMAA. If the nominee does not have e-mail capability, he/she agrees to acquire it within 60 days of his/her election.
Motion by Don Pemberton, second by Rod Gier, that the terms of office for the elected officials and directors of the IMAA be set at 4 (4) with an election held every two years at the normal time (October/November), to elect one (1) Officer and Six (6) Directors. This would be implemented as follows: The 1999 election was for all Officers and Directors for the years 2000 and 2001. A. For the 2001 election (for 2002 & 2003), the President and Directors in Districts 1, 3, 5, 7, 9, and 11 would have their terms extended to include those years. Members in Districts 2, 4, 6, 8, 10 and 12 would elect a Director to serve four (4) years, 2002 through 2005. All IMAA members would elect a vice-president to serve these four years. B. For the 2003 election (for 2004 through 2007) the members in District 1, 3, 5, 7, 9 and 11 would elect a Director to serve this four year term. All IMAA members would elect a President to serve these four years. From then on, elections would proceed on the two-year rotation schedule as outlined in A and B above.
Motion by Don Pemberton that any State in the United States of America that has ten (10) or more IMAA members living in it, shall have at least one (1) Assistant Director appointed from the membership of that State. Depending on the number of members in a State and their relative geographic location to each other, a State may have more that one (1) Assistant Director.
Motion by Don Pemberton, second by Gary Smith, that the President, Executive Vice President, Executive Director, Director of Publications, District Vice Presidents, and District R/C Contest Coordinators of the AMA be given complimentary copies of each issue of the IMAA magazine High Flight. If any of them are already IMAA members, that will take precedent over this motion in the distribution of the magazine.
Motion by Robert E. McKay, second by Robert L. Tolbert, that beginning on January 1, 2002 the IMAA will cease the funding of District Festivals and replace them with the following: An Annual National Winter Festival will be held during either January or February, at a WARM WEATHER SITE. Funding and guidelines to be the same as for the annual Rally of Giants. Proposals to host this event are to be presented at the Annual Spring Board of Directors Meeting. A site award will also be made at this time. I further propose that the Annual Winter Board of Directors Meeting be held in conjunction with this event. Proposals may be presented at the spring, 2001 Board of Directors Meeting.
Motion by Brian Wattie, second by Ken Shapiro, that the IMAA hold a “Winter Rally of Giants”. This event would be held in a winter-favorable location, ideally during the month of January. The location would be chosen to alternate east or west with the chosen summer ROG location. The financial consideration for funding this winter event would be $2000.00. Motion by Ken Shapiro, second by Pete Melin, that a membership drive committee be formed. The primary mission of the committee will be to recruit new members. A new member is defined as any person who has not been in good standing in the past 12 months. The committee will be responsible fo |