IMAA WINTER BOARD MEETING
FRIDAY JAN 8th 2010
AMA CONVENTION
Ontario Convention Center
Ontario, California
08:00 AM

AGENDA

1: INTRODUCTIONS:

Introduction of Officers, Directors and Guests
Guests to speak (5 min. max each).

President’s Report

Approval of the Jun 7^th (Hamburg, PA) Board meeting minutes
Treasurer’s Report. Develop and approve a budget for 2010. (will be held until the end of the Board Meeting)
Event Sanction Coodinator Report
Safety Officer Report
HIGHflight® Magazine Report
Advertising Report
Trade Show Report
Executive Session

2: COMMITTEE REPORTS:

Youth Program – Ken Shapiro
Website Committee - Josh Bunn
Training Activity Program – Frank Fels
Membership Development Plan – Tim Adams
National Giant Scale Model Contest – Brian Wattie/Pete Melin.

3: OLD BUSINESS:

Contingency Plan for Sec/Treas – VP Dick Russell
IMAA Articles of Incorporation – Tim Adams, Frank Fels
Manufacturers’ IMAA Program – Jim Repp

4: NEW BUSINESS

Motion by Brian Wattie, District XII, second by Pete Melin, District XI,

"That IMAA, through the Editor, take the initial steps to implement an electronic version of HIGHflight®. The scope and content to be determined by the Editor, for an initial trial period, to allow the board to assess the future direction of an 'ezine' version of HIGHflight®."

Discussion:

At the last board meeting (Hamburg) Taylor provided all board members with a presentation of the potential for such an initiative. Many publications are going in this direction and we should at least take steps to find out what is involved.  The potential advantages include increased advertising, an alternative to increasing mailing costs and an appeal to the newer membership who utilize the internet for most of their communications and information resource. The archiving and library advantages were also made clear by Taylor's presentation.

5: PROPOSAL FOR THE RALLY OF GIANTS 2011.

RECOMMENDATION from Dirtrict IX Director Jeff Stremick for the 2011 Rally Of Giants.

The Twin Cities Loess Hills Eagles Squadron IMAA Chapter 192 will give Jeff, the complete proposal for the rally to be held in Omaha, Nebraska and the dates will be confirmed by the Board Meeting.

6: DISCUSSION ITEMS:

1. Election Practice Change- Brian Wattie.

In the past, any director wishing to run for an Officer Position has resigned as Director prior to the election. (There is nothing in the Constitution or By Laws requiring that action.) It is proposed that the Director, if successful, hold his resignation until after the election. Then the board would designate the required replacement. This would avoid the “switcheroo” that has occurred in the past. A standing order could clarify this.

1. IMAA Five Year Planning – Randy Butz.

This will be a discussion on the topic leading to a motion to develop a organizational five year plan.

c. IMAA Platform for AMA re “Big Bird” Events – Tim Adams.

The many “Big-Bird” events being sanctioned by AMA are a concern. We need support from AMA as are losing more and more of our events as a result. This discussion will leads to a motion for action with AMA.

1. New Communications Program – Tim Adams.

Review of communication tactics discussed at last meeting. This discussion will lead to a motion for specific action

1. HIGHflight® Sales Steering Committee – Tim Adams .

The intent of the proposed committee is to provide direction on positioning, sales, advertising and pricing of the magazine. This discussion will lead to a motion for specific action.

1. IMAA Financial Review - Tim Adams .

Questions regarding financial statements and reporting formats are to be discussed for potential updating and clarification of reporting tools. This discussion will lead to a motion for action.

NOTE: Any item not on the agenda must be discussed after all agenda items are completed. Should any one Director need time to be more informed on any non-agenda item, he may request that the item in question be placed on the agenda for the next Board of Directors meeting (standing order)